Title: Executive Committee (ExCom) Officer

Location: Any MSF Office* within -/+ 2 hours CET

Duration : permanent position, full time 100 %

Reporting to: Secretary General

Deadline for applications: 21 July 2022

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application


I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 23 sections, 25 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. POSITION BACKGROUND

The Secretary General (SG) plays a key role in defining, with the Executive Committee (ExCom) and under the direction of the International Board (IB), the movement’s ambitions and priorities and ensuring their implementation.

The position of Executive Committee (ExCom) Officer supports the Secretary General and the ExCom platform in the full accomplishment of the mandate entrusted by the MSF Movement.

III. PLACE IN THE ORGANISATION

The ExCom Officer reports hierarchically and functionally to the Secretary General and liaises with the Deputy SG on ExCom related matters. The ExCom officer supervises an Administrative Assistant.

IV. OBJECTIVE OF THE POSITION

The ExCom Officer will support the SG in the running of the ExCom platform, and development and follow-up of key executive dossiers. They will play a crucial role in building a collaborative work environment within the ExCom platform. The position is key in ensuring proactive organization and management of information and fluid interaction between the SG, the ExCom and towards other international platforms and bodies and the wider MSF Movement.

V. MAIN RESPONSABILITIES

a) Strategic support to the Secretary General (SG)

The ExCom Officer acts as the main point of support to the SG for content preparation and follow-up of ExCom platform meetings. This includes the preparation and dissemination of elaborated agendas and background documents, reporting on discussions at meetings, and assistance to ensure implementation of related tasks to achieve outcomes and action points.

In detail, the ExCom officer carries out the following tasks:

Anticipates and plans ahead to ensure the SG is well prepared for ExCom meetings with the relevant information, knowledge and documents; Develops agendas for ExCom meetings, in liaison with platform coordinators and contributors; Produces and prepares in autonomy supporting documents as delegated by the SG;Researches, prepares and presents findings in the form of briefing papers, reports and presentations;Reviews and assesses information submitted to the SG, followed by briefing and recommendations as needed;Tracks and follows up independently action items, deliverables and other commitments identified at ExCom meetings to ensure assigned tasks are completed;Ensures linkage between ExCom and IB agenda topics as well as planning prioritisation;Establishes a continuous and constructive dialogue with the SG in order to elicit new ideas or to test and consolidate opinions.

b) ExCom information management and communication linkage

The ExCom Officer plays a proactive role in providing reciprocal informational linkage between the SG as Chair of the ExCom and ExCom members, and towards other international platforms, bodies and stakeholders. Thus s/he is the focal point to:

Proactively communicate decisions or any relevant information in support of the SG as Chair of the ExCom; Ensure information & communication linkage with MSF platforms, specifically the ExComProduce overviews and summaries of content to support ExCom discussions and decision-making;Write minutes and follow up on approval and communication to members of the concerned platforms within established timelines;Prepare, update and track the ExCom annual topics of discussion;Liaise with coordinators and contributors for Full ExCom meetings with regards to agenda setting and content.

c) ExCom related administrative and logistic support

Liaises with DG assistants at the hosting office on logistics in preparation of Core ExCom meetings;Oversees logistics arrangements for Full ExCom meetings;Ensures organized and thorough archiving of documents related to the ExCom;Provides support to the SG on ExCom email management;Can be requested to undertake other tasks by the SG as needed.

This vacancy is archived.

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