Back Director, Finance and Operations

About FHI 360:

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Finance and Operations Director.

Job Summary:

The Finance and Operations Director will be responsible for financial and administrative aspects of the project, including budget development and monitoring, prime award monitoring and compliance, sub award management, procurement, logistics and grants management. The Finance and Operations Director will establish and maintain sound financial management practices and ensure the project’s compliance with FHI 360 and USAID procedures, rules and regulations. The position will be based in Addis Ababa, Ethiopia and will report to the Chief of Party.

Accountabilities:

• Provide leadership to finance and operations aspects of the project, including general administrative processes, financial management, sub-award management, accounting and logistics
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award and operations aspects of project
• Ensure compliance of financial and operations systems with FHI 360 policies and procedures, USAID rules and regulation, award requirements, and Government of Ethiopia laws
• Develop, analyze and monitor program budgets; monitor and track obligations and expenditures against budgets
• Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Project Director and other relevant FHI 360 staff members
• Provide technical assistance, as needed, to local partners on financial compliance and reporting
• Prepare and submit annual and quarterly financial and accrual reports to USAID
• Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID
• Liaise with internal and external auditors in the review of project financial management
• Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits
• Ensure that all operational functions are effectively coordinated. Oversee human resources, finance and accounting, operations, contracts and grants and IT functions for the project
• Support the Contracts Management Services department and Project Directors to ensure proper interpretation of the award instruments when entering into financial obligations or any other contracting actions

  Applied Knowledge & Skills:

  • Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems.
  • Excellent oral and written communication skills.
  • Excellent and demonstrated organizational and presentation skills.
  • Excellent and demonstrated project management skills.
  • Ability to influence, motivates, and negotiates and work will with others.

    Problem Solving & Impact:

    • Works on problems of complex scope that require in depth evaluation of data and various factors.
    • Exercises judgment within broadly defined practices and policies in selecting methods, techniques, for obtaining results.
    • Decisions made generally affect company operations and may jeopardize overall business activities.

      Supervision Given/Received:

      • Manages staff to meet departmental and organizational strategic goals.
      • Accounts for the budget, procedures, and training of staff to achieve results.
      • Develops and recommends solutions to management meet internal and external needs of the company.
      • Typically reports to Chief of Party.

        Education:

        • Bachelor's Degree or its International Equivalent.

          Experience:

          • Typically requires a minimum of 8+ years finance management experience (including 3+ years of line management experience).
          • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
          • Must be able to read, write and speak fluent English; fluent in host country language.
          • Prior work in a non-governmental organization (NGO).

            Typical Physical Demands:

            • Typical office environment.
            • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
            • Ability to sit and stand for extended periods of time.
            • Ability to lift/move up to 5 lbs.

              Technology to be Used:

              • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

                Travel Requirements:

                • Less than 10%

                  This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

                  FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

                  FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
                  
                  FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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