Dünya Doktorları Dernegi (DDD)/Mececins du Monde Turkey (MDM-T) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.
Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.
DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.
Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).
Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs.
Hierarchical & Functional links
The Deputy General Director reports directly to the General Director. S/he manages directly the Support Services team:
The total number of staffs within the Support Departments is around 20 persons.
The position’s responsibilities include:
Regular reporting to your line-manager.
You represent the organization toward local authorities, and will be assisted by the Legal Officer to performed this duty;
You ensure the application and respect of the Turkish laws within all DDD Operations in Turkey and Syria (e.g. INGO Registration, Offices Registration, Staff residency permit, Staff work permit, declaration at social security, Ministry agreement for conducting project/reporting, );
You are in charge to ensure the organization is exempted of tax, as much as possible;
You are the main contact to DDD Lawyer/Legal Accountant, verify and approve that all types of contract (staff, supplier, partner agreement) are conformed with local regulation;
You properly document and fill all legal aspects, communication and process undertaken by the mission.
SUPERVSION & COORDINATION OF SERVICES SUPPORT
You ensure the line-management of the 3 Support Coordinators (Finance, HR-Admin, Logistics), supervise their objectives and priorities and support them to deal with critical issues;
You ensure an effective and regular coordination of the 3 Support Departments, leading support coordination meeting and ad hoc meeting on specific thematic;
Upon General Director specific request, you ensure punctual gap filling of Coordinator positions during critical periods (leaves, HR gap, etc.); the gap filing could concern the following positions: Finance Coordinator, HR-Admin Coordinator, Logistics Coordinator, Field Coordinator;
You supervise the production of a mission guidelines, gathering all existing key procedures from all departments, in order to improve the overall knowledge of mission staff;
You supervise the delivery of regular on-the-job training to Support Services staff members, in order to strengthen the capacities of the staff and foreseen the progressive nationalization of expatriate positions;
For the specific tasks described below, you will systematically assist the General Director in:
INTERNAL & EXTERNAL CONTROL
You ensure on monthly basis an internal control of the respect of financial, HR and logistics process at Coordination and base level (based on existing internal procedure and check lists);
You are in charge of the overall document filing (soft and hard copies) of the mission, and ensure mission archives are regularly and properly sent to HQ;
You are responsible to coordinate (focal point) the preparation of all audit and evaluations, as well as capitalize all provided recommendations and ensure their implementations;
You are in charge of piloting the periodic cost-efficiency analysis of the DDD Programs in collaboration with the Operations and Medical Coordinators;
You are in charge of the implementation of the DDD Anti-Abuse Policy within the
SUPPORT LEGAL AND ADMINISTRATIVE SETUP OF DDD
In direct collaboration with the General Director and DDD Lawyer/Legal Accountant, you ensure all necessary legal steps are taken to properly structure DDD;
You prepare the potential transfer of contracts and activities from MdM France to DDD, based on a documented analysis and HQ decision;
You ensure the administrative management of DDD.
You participate to the monthly situation report (SITREP) by providing progress related to your position;
You provide regular reporting to your line manager upon his/her solicitation;
You provide a mission report and/or handover at the end of your contract;
Debriefing at HQ at the end of your
Other position related tasks
Represent and actively participate in relevant team meetings;
Report any security related issues to the line manager;
Support operational organisation of DDD activities;
Ability to travel, if requested;
Any other relevant tasks, as requested by the line manager.
Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.
NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.
Knowledge & Qualification
IT & Equipment
Intellectual & Physical
Communication & Information flow
Communication & Information flow
General Qualities required:
Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.
This vacancy is archived.