Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
The Mission / Department
Mercy Corps works in places of transition, where conflict, disaster, political upheaval or economic collapse offer opportunities to build safer, more productive and more just communities. By providing emergency relief in times of crisis, we are acting quickly to help communities recover, build resilience to future shocks and promote sustainable change by supporting community and market-led initiatives. Aware of the great potential and complex challenges facing CAR and the Africa region, Mercy Corps has implemented a series of humanitarian and development assistance programs tailored to the specific needs of the region and the communities in which we work/operate.
The Mercy Corps Finance Department is responsible for all financial functions in CAR, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
Working in the CAR program under the direction of the Finance and Compliance Manager, the Deputy Finance Manager is responsible for all aspects of financial management of the country program, ensuring compliance with Mercy Corps internal policies and procedures as well as donor regulations.
FINANCE & COMPLIANCE MANAGEMENT
· Oversee and manage daily country-wide accounting and finance functions including the timely recording of transactions, cash management, banking, receivables, and payables.
· Run monthly close out entries in Navigator and close the month end accounting cycle.
· Review payroll files and upload staff time sheets and payroll data in Navigator
· Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by fund number/project, required sub grantee reporting, as well as other financial information in a timely and accurate manner.
· Coordinate with project/program managers to get monthly projections and prepare CFP/BTR and send to HQ.
· Provide monthly management reports to Program Managers, including expenditures by fund number/project and other financial information, in a timely and accurate manner
· Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train Mercy Corps program and partner staff in these policies.
· Work with the Program Managers to draft the budget proposal and assist Finance Manager in developing the budgets.
· Review and Update Budget Vs Actual reports and work with the Program Managers and Finance & Compliance Manager for budget revision.
· Report on field offices weaknesses during field trips and propose improvements plans to tackle identified issues
· Ensure compliance with Mercy Corps’ procurement policies and procedures for all goods and services.
· Assist Finance and Compliance Manager in local and donor Audit.
· Acting as Finance and Compliance Manager when s/he is absence.
· Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
TEAM MANAGEMENT
· Identify with the Finance Manager capacity building needs of the department
· Train employees following the plan developed with the Finance Manager
· Assist team members with information, tools and resources to improve performance & reach objectives.
· Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
· Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
· Hire, orient and lead team members as necessary.
SECURITY
· Ensure compliance with security procedures and policies as determined by country leadership.
· Proactively ensure that team members operate in a secure environment and are aware of policies.
ORGANIZATIONAL LEARNING
· As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
ACCOUNTABILITY TO BENEFICIARIES
· Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility
Finance Officer and Finance Assistant
Accountability
Reports directly To : Finance and Compliance Manager
Works directly with: HQ finance officers; all in country Project/Program Managers; All Operations Staff and country finance staffs.
Knowledge and Experience
· Two to four years of progressive financial management, experience is required.
· Masters or equivalent in accounting or finance management is required.
· Two years’ experience in grants management as well as an understanding of donor regulations is required (AFD, BHA, FH, USAID, EU, WFP)
· International NGO experience is preferred.
· Good experience and knowledge in using Navigator and Citrix (accounting software)
· Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
· Advanced computer skills in MS Office programs, particularly Excel
· Prior management experience and strong organizational skills
· Excellent oral and written English and French skills
Success Factors
The ability to interact effectively with international and national personnel both in a managerial as well as training capacity is required. An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Deputy Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites.
Living Conditions / Environmental Conditions
The position will be based in Bangui, CAR and is unaccompanied and qualifies for hardship allowance. Accommodation is shared with colleagues with freedom of movement beyond the home and office. Staff have good access to essential services, such as medical care, electricity, water, etc. This position will require travel to external offices.
Members of the Mercy Corps team represent the agency both during and outside working hours when deployed on a field mission or during a visit to a field publication. Team members must conduct themselves in a professional manner and respect the laws, customs, policies, procedures and values of MC at all times and in all places of residence. to a field publication. Team members must conduct themselves in a professional manner and respect MC’s laws, customs, policies, procedures and values at all times and in all places of residence.
Responsable des Finances
À propos de Mercy Corps
Mercy Corps est une organisation mondiale de premier plan convaincu qu’un monde meilleur est possible. En cas de catastrophe, de difficulté, dans plus de 40 pays à travers le monde, nous nous associons
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