Back Country Program Coordinator - Turkey& Jordan

  • Added Date: Thursday, 19 July 2018
  • Deadline Date: Thursday, 09 August 2018

BACKGROUND

Diakonie Katastrophenhilfe (DKH), - with headquarters in Germany and a regional program hub in Amman, Jordan, - is a humanitarian agency providing funds for emergency aid worldwide. DKH provides program support to DKH Project Offices and local partners in the region of West and Central Asia. It is DKH’s approach to implement Relief, Rehabilitation and Disaster Risk Reduction projects mainly through local Partner Organizations. The focus countries of DKH in West and Central Asia includes Afghanistan, Pakistan, Gaza, Iraq and Turkey, furthermore, in relation to the current Syria crisis, it covers now also Lebanon, Jordan as well as Syria itself. DKH is also on stand-by for emergency interventions in case of acute emergencies, mainly natural disasters, in South and Southeast Asia.

DKH provides technical and other backstopping support to all partner organizations within its area of responsibility. It also continuously aims at increasing and further strengthening relations with local partners on the ground and building their capacities. For this purpose, in addition to the ongoing relief and DRR projects, DKH has launched a partner-tailored regional Capacity Building program in 2014, targeting all strategic partners in West and Central Asia.

DKH is now looking for a Country Program Coordinator who will be responsible for overseeing DKH funded project portfolio of Turkey and Jordan.

JOB DESCRIPTION

Location: Amman, Jordan with frequent travels to focus countries in the region, mainly to Turkey. Other possible program countries upon need.

Starting date: September 2018

Responsibilities:

Working under the supervision of the Diakonie Katastrophenhilfe- Regional Office West and Central Asia Regional Coordinator, the contracted Country Program Coordinator is responsible to fulfil the following tasks:

Program Management Support

Support and advise local partners throughout all stages of the PCM, from design and planning to implementation and closure;

Monitoring and Evaluation of projects through field visits and remotely for a successful and smooth implementation;

Ensure all projects are implemented according to logframe, work plans and budget;

Ensuring that reports are prepared in accordance with the requirements and regulations of third party donors and DKH.

Overseeing reporting schedules and supervising the development of narrative and financial reports;

Following the administrative and other preparatory work for the planning and implementation of project components including procurement procedures, documentation, financial and work planning of partners.

During monitoring visits to projects implemented by local partners, advising or supporting the partner in managing records, files, folders, and other project documentations, as necessary.

Organize and participate in donor monitoring visits to projects.

Drafting quarterly or monthly progress reports to be submitted to DKH HQ, indicating project status and planned versus actual comparisons including target figures and photo documentation.

Identifying gaps and challenges in the management of projects and actively supporting or advising local partners in undertaking action for their improvement.

Ensuring that cooperation agreements are signed upon approval of proposals and all relevant documentation (admin/finance, logistics, etc.) are obtained from the donor and adequately filed.

Support in developing and revising finance plans;

Planning, coordinating and evaluating the operational and project budgets and producing monthly, quarterly and annual financial reports, as required in agreements and according to DKH format

Preparing Cash Transfer Requests to DKH HQ and ensuring that appropriate balances are maintained in banks to facilitate project implementation and operations in the field.

Ensuring that local partners are oriented in terms of DKH and backdonor regulations (ECHO, AA, BMZ, and other relevant backdonors);

Strategic Planning and Coordination

Supporting the development of country strategies and annual action plans for focus countries and the region of West and Central Asia, where appropriate

Representing DKH in relevant networks, donor and partner meetings, towards media and other stakeholders whenever needed.

Liaise with DKH HQ and, whenever needed, third party donors regarding project matters.

Promoting collaboration of all stakeholders of DKH in the field, from staff of DKH and local partners to target communities and other aid agencies and institutions active in the same area of operation.

Attending coordination meetings in sectors that are relevant to DKH sectors of operation, when possible.

Provide information to coordination platforms and networks in country wherever needed and

appropriate

Establishing and maintaining good contact with the ACT Alliance members and Forum in each focus country, if available.

Monitoring the political, economic, social and humanitarian context in the focus countries and changes in the security situation in assigned focus countries and beyond;

Continuously analyzing the context and steer the institutional and programmatic development of the DKH RO yearly action plans.

Capacity Building

In close cooperation with the DKH RO Capacity Building Program Coordinator:

Assessing organizational capacity of local partners and identifying their capacity building needs in accordance with the partners

Designing and managing capacity building programs, where needed.

Preparing and updating training modules for PCM and delivering or supporting the delivery of trainings if needed.

Providing sector specific input and guidance within prevention, preparedness and response.

Emergency preparedness and response

Supporting the development of DKH’s emergency preparedness plan for the region

Where needed, carrying out one or more of the following tasks in the aftermath of a disaster in Asia:

needs assessments

designing emergency relief and recovery operations and writing project proposals

setting up and staffing of field offices in a disaster zone

identifying local partners and involving them in the relief and recovery operation

establishing and reviewing institutional structures in field offices

conducting impact evaluation studies of relief and recovery programs

Other tasks, as necessary

DKH reserves the right to alter the responsibilities according to programmatic demands and needs in line with the objectives of the office.

QUALIFICATION, EXPERTISE AND SKILLS

At least 3 years of experience in managing and/or coordinating projects in the field of humanitarian assistance;

University degree (or comparable work experience) in a relevant field;

Sound knowledge of and skills in project cycle management, needs assessment, project planning, proposal writing, and monitoring & evaluation; incl. extensive experience in grant management, especially the revision and control of budgets and financial reports

Experience in emergency relief, with special emphasis on the following sectors: Protection, Cash Based Assistance, Livelihoods, Psychosocial Support (other relevant experience can be considered)

Knowledge of and experience in rules and regulations as well as implementation of back donor funded projects, especially ECHO and German Federal Foreign Office;

Experience in working through local partner organizations based on equal partnership principle and in providing them technical and other backstopping support

Experience in communicating in a professional way with donors and other stakeholders in a politically and culturally sensitive environment

Good understanding of humanitarian principles and other key principles of international NGOs including accountability, impartiality, neutrality, independence

Languages: Fluent in written and spoken English. German/ Turkish/ Arabic is a strong asset;

Excellent training, coaching and mentoring skills with the ability to multitask.

Experience working in different cultural work environments & ability to perform tasks with sensitivity to the local culture, to interact effectively and professionally with persons from diverse cultural, socio-economic, educational, racial, ethnic and professional backgrounds;

Experience in working in fast changing contexts of sensitive political nature

Excellent problem solving and analytical skills

Excellent listening and communication skills: ability to organize and present information, views and concepts in a concise, understandable and interesting way for a variety of audiences, both written and oral;

Highly organized, detail oriented, and able to work under pressure with minimal supervision,

Proactive, able to come up with initiatives or undertake actions with minimal supervision

Energetic, independent yet excellent team player

Outstanding personal attitude: especially sense of responsibility, diplomacy, concern for quality, result orientation;

Outstanding personal values: integrity, commitment, respect for diversity, patience, excellent interpersonal skills, and nonetheless sense of humor.

This vacancy is archived.

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