Jesuit Refugee Service – South Sudan
Country FINANCE MANAGER
Location: Juba, Central Equatorial State South Sudan **
Application Closing Date: 3rd November 2021
Position opened to: Internationals and nationals with at least 4 years continuous experience working with an international NGOs has Finance Manager or Finance Controller and with large institutional donors and having knowledge of Microsoft Navision is highly desirable.**
Salary Range & Benefits: To be discussed with successful candidate
Organizational Context:
The Jesuit Refugee Service (JRS) is ministry of the Society of Jesus, incorporated as an international non-governmental organization with a mission to accompany, serve, and advocate for the rights of refugees and forcibly displaced people. The organization was founded in November 1980 and now has a presence in over 50 countries. JRS undertakes services at national and regional levels with the support and guidance of an international office (IO) in Rome. JRS service is human and spiritual, working in situations of greatest need, seeking the long-term well-being of refugees and displaced people while not neglecting their immediate or urgent needs. The main services provided are in the field of education, emergency assistance, and psychosocial support and livelihood activities. Currently, more than 724,000 individuals are direct beneficiaries of JRS projects.
Position Description:
The Country Finance Manager (CFM) is the overall responsible person for finance in the JRS Country Office. The CFM oversees all the financial aspects of the Country Office. S/he is directly accountable to the Country Director and works as part of the Country Office Team in close collaboration with the Country Programs Officer. S/he works with senior management personnel in each project (Project Directors and Finance Officers) at the same time liaising with relevant staff in the International Office and Regional Office. The role encompasses a range of responsibilities from project start up to closure, managing funding flow and contributing to evaluation processes.
Key Responsibilities include -
Finance and Accounting
Ensures compliance with all finance, procurement, and asset management policies.
Oversees preparation and systematic review of projects’ and country offices’ budgets and, in close collaboration with the Country Programmes Officer.
Prepares financial proposals and reports working in collaboration with relevant field staff and the Country Programmes Officer.
Prepares and develops monthly and quarterly progress reports for the Country Director/Senior Management Team.
Identifies administrative and financial related risks, concerns, and constraints, and proposes mitigation measures through the implementation of best practices.
Acts as a point of contact for enquirers of financial nature from institutional and private funders, regional and international office.
Reviews, elaborates, and ensures compliance with country specific finance policies, in consultation with the Country Director and the International Office, and ensures careful adherence to JRS Finance Policy at all levels as well as donor rules and regulations.
Verifies monthly payroll for the staff in coordination with the Country Director and Country Human Resources Officer.
Ensures timely payment of staff salaries, contractors, and other expenditures.
Verifies supporting documents to ensure completeness before payments.
Acts as public Officer for the organization and is the point of contact for taxation related matters.
Leads and participates in the preparation of budgets and monetary strategies and cash flow and advises on funding implications for new projects.
Ensures proper records are kept, maintain the books of accounts, i.e., ledger, sub-ledger, cash book and all other records as required; Maintains the filing system for all financial and accounting documents and transactions, and prepares periodic financial reports and submit for review.
Manages bank and cash accounts, ensure sounds liquidity plan and ensures bank and cash reconciliations are done systematically.
Co-ordinates and maintains a cash flow
Takes overall responsibility for strategic and financial risk management providing accurate information to the Country Director/Senior Management Team and proposing risk mitigation and reduction strategies.
Is responsible for the overall technical management of finance staff, working together with Project Directors and the HR Officer to develop capacity strengthening plan for each and monitor the performance of each.
Establish and maintain comprehensive and transparent accounting system and fiscal control procedures for financial and grants management activities of the country.
· Lead and Participate in the preparation of budgets of each project and financial proposals for donors.
· Analyze and monitor program budgets; monitor and track obligations and expenditures against budgets. Coordinate and maintain a cash flow management and forecasting system ensuring adequate funds are available for programme needs.
· Examine and analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
· Ensure that all statutory requirements are met on time.
· Oversee the inter-company reconciliations.
· Establishes and adhere to sound internal controls to ensure compliance, prevent fraud and streamline operations.
· Supervise Finance and operations team to ensure delegation of functions and timely quality performance.
Project
Travels to the project locations to provide field support
In close collaboration with the Country Programmes Officer, oversees management of the Project Cycle and leads process of monitoring of all projects for financial/budget performance, reporting the outcome to the Country Director and advising on ongoing strategies.
Ensures that JRS project teams implement and maintain the use of JRS international finance templates, reporting policies and tools
Trains and provide technical advice to project personnel in use of finance tools and monitors progress, troubleshooting where necessary and providing input into their appraisal.
Provides technical advice, support and assistance to finance and where appropriate other project personnel in field offices on issues related to financial management and internal controls, as well as financial regulations, rules, policies, and procedures, including segregation of duties and delegation of authority.
Provides assistance and advice to the Country Director in the recruitment of JRS staff (at country and project level) to perform financial functions
In coordination with the relevant project staff, ensure that project/program expenses are incurred consistent with grant agreements and grant budgets.
Key performance Indicators
Qualifications and experience:
Languages
Required Skills and competencies
Required Core values
Travel
The position requires regular travel to JRS project locations in South Sudan.
This vacancy is archived.