Back Contracts Manager (026)

Reporting Line:

The Contracts Manager reports to the Head of Procurement Unit through the Deputy Head of Procurement Unit.

Main Tasks and Responsibilities:

· To be responsible for effective and timely delivery of the Kosovo Specialist Chambers contracts management services, in full compliance with the financial rules and regulations;

· To provide objective oversight over various contract management processes and to ensure their transparency;

· To analyze and interpret the financial rules and regulations and operational effectiveness reports and to design monitoring tools and to develop systems;**

· To implement a quality plan for each contract and to engage in daily consultation with the senior management of activities covered by the contracts they are managing;**

· To advise senior management on any potential issues and to recommend remedial actions or solutions, when necessary;**

· To manage the pre-qualification and short-listing of bidders, preparations and issuance of bids, pre-bid conference, receiving and opening of bids and bid evaluation;

· To submit the bids to the Contracts and Property Committee for recommendation of award, contracts negotiations, contract finalization and issuance;

· To verify that the goods and services are delivered against the contractual requirements and to certify the reports and payments;

· To develop and implement systems for internal control to ensure compliance with contractual terms and conditions;

· To ensure full compliance of procurement and contracting activities within the organization's rules, regulations, policies and strategies;

· To negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations;

· To convene meetings with contractors to allow the opportunity for the identification and early resolution of potential disputes;

· To develop appropriate contract management tools, guidelines and manuals for standardization and knowledge sharing purposes;

· To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

· Successful completion of University studies of at least three (3) years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area e.g. Bachelor's degree

AND

· A minimum of four (4) years of relevant professional experience, after having fulfilled the education requirements.

Specification of Education and Experience

· The above mentioned University degree must be in at least one of the following fields of expertise: Law, Business Administration, Financial Management, Economics, Public Administration, Engineering, IT or other related university studies;

· A minimum of four (4) years of relevant and proven experience in contracts management and/or public procurement;

· Experience in using established professional and transparent procurement policies and procedures in accordance with EU legislation and regulations;

· Very good interpersonal and communication skills in English, both written and oral;

· Excellent analytical, research and problem-solving skills;

· Ability to work under stressful conditions and to prioritise and manage a high workload on occasions;

· Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity;

· Demonstrated gender awareness and sensitivity; ability to promote an inclusive working environment and integrate a gender perspective into tasks and responsibilities.

Desirable

· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;

· International experience, particularly in crisis areas with multi-national and international organisations.