The main objective of this position is to ensure within his/her function that AAH Lebanon’s internal processes and activities are fully compliant with AAH Spain and its Donors’ rules and regulations as well with the local legislation. He/she will be responsible for ensuring the grants management of USAID-funded project, following up on work plans and deliverables, following up on reporting, ensuring donor compliance and timely reporting. S/he will coordinate closely with Heads of Departments (Operations, HR, Finance), and MEAL Coordinator to ensure compliance and support partners with grants
Objective 1: USAID Grant Management
- Ensure departments understand donor and AAH requirements, and remain available and responsive for all questions and support.
- Support Grants Coordinator in gathering all necessary information to complete donor reports.
- Contribute to oversight of implementation of program and operational activities in alignment with agreed work plan, and donor requirements to ensure accurate fulfilment of grant.
- In coordination with Finance Team, follow up on financial management issues, including spenddown planning, financial reporting, documentation, etc.
- Coordinate with Finance Team to ensure payments are executed on time.
- Coordinate with Operations Team to ensure procurement processes are correctly implemented.
- Participate in operational meetings as requested.
- Ensure an adequate attendance and active participation in all Staff Care trainings as requested by the Organization and Country office.
Objective 2: Support with liaising with the external and internal auditors
- Ensure all the support documents are prepared and reviewed as per the request of external and internal auditors
- Follow up any missing/non eligible documents with the relevant department
- Obtain supporting documents from HQ for the expenses not taking place in the mission.
- Support with organizing the external auditors work on site (in AAH offices)
Objective 3: Follow up with the local partners reporting and compliance
- Request from the local partners all the supporting documents for the reported expenses
- Review all the supporting documents provided from the donor’s regulations perspective
- Provide the feedback and recommendations on missing (not aligned) documents to the local partners
Objective 4: Lead the archiving function within the mission
- Assist in implementing AAH Archiving Policy in Lebanon mission
- Review the policy from feasibility point of view and come up with necessary adjustments required for Lebanon mission
- Ensure all AAH donor contracts (completed within the last 5 years and ongoing ones) are archived according to the Archiving Policy
Objective 5: General Department tasks
- Assisting in providing key compliance updates per donor contract to all departments
- Follow up any issues identified in the audit reports
- Work with the field offices (occasional visits might be required) on the possible improvements in the internal controls.
- Any other related tasks as assigned by the management
Objective 6: Support Humanitarian Activities of Action Against Hunger
- Support the emergency interventions of the organization as per the employee’s abilities.
- Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
- Promote gender equality within the humanitarian and/or development work
Training:
University Graduate with master’s degree.
Technical specific knowledge:
· Good Knowledge of donor rules and regulations (especially USAID).
· Knowledge of internal audit methodologies, Reporting skills;
Previous experience (years):
· At least 2 years of professional experience in a similar role within the comparable setting.
· Experience from both donors and INGO sectors is an advantage.
· Knowledge of Lebanon context.
Humanitarian sector knowledge:
General humanitarian principles.
Organization knowledge:
Previous experience with Action Against Hunger or USAID projects is an advantage.
Languages:
Fluent English (written and spoken).
IT systems:
Knowledge of Microsoft Office
management in accordance with donor and RI regulations.