Back Chief of Fund Administration, Podgorica, Montenegro

The majority of positions in OSCE field operations are filled by secondment, which means that individuals are nominated by their respective OSCE participating State. In addition, a limited number of seconded positions are available at the OSCE Secretariat and the institutions.

Issued by

OSCE Mission to Montenegro

Vacancy number VNMNGP00207 Vacancy type International Contracted Field of expertise General Administration Grade P2 Number of posts 1 Duty station Podgorica Date of issue 23 March 2021 Deadline for application 19 April 2021 - 23:59 Central European Time (CET/CEST) Date of entry on duty 13 August 2021

Background

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

OSCE missions and field activities are the front line of the OSCE work and are the agent through which political decisions are translated into action. Each mission has a different mandate, but generally the work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation. The OSCE Mission to Montenegro promotes the implementation of OSCE principles and commitments as well as the cooperation of the Republic of Montenegro within the OSCE framework, in all OSCE dimensions, including the human, politico-military, economic and environmental aspects of security and stability. It is currently staffed by a team of 32 mission members: 9 International and 23 local employees.

The OSCE Gender Action Plan is committed to increasing the number of female staff in all areas of the OSCE's work.

Female candidates are strongly encouraged to apply for this management opportunity.

Tasks and Responsibilities

Under the direct supervision of the Head of Mission, the incumbent will be responsible for the effective day-to-day use of OSCE resources, more specifically:

Providing advice to the Head/Deputy Head of Mission and programme managers on administrative policies, the management of financial, human and material resources and the budgetary consequences of programme initiatives; ensuring that action is implemented in accordance with the Common Regulatory Management System (CRMS) and within budget allotments and available resources;Implementing administrative, financial and staff instructions and adapting them to local conditions when necessary in co-ordination with the Secretariat;Preparing budgets, maintaining accounting records, effecting payments and monitoring expenditures in accordance with the Financial Regulations, Rules and Instructions; ensuring that internal mechanisms are in place for the control and reporting of financial transactions;Establishing staffing requirements; ensuring that staff is recruited in accordance with the staff regulations, rules and instructions and that the FAU (Fund Administration Unit) staff is trained in all business areas; administering the performance management system, supervising staff training, welfare issues and staff/management relations;Ensuring that the needs of the Mission for goods and services are assessed and properly budgeted for; supervising procurement and drawing up contracts in accordance with OSCE procurement standards and Instructions and within the limits of delegated authority;Maintaining the supply chain system to deliver goods and equipment; implementing asset management standards, including vehicle management and the inventory system, travel policies and building management standards to ensure cost-effective arrangements;Ensuring that information and communication technology is maintained in accordance with the standards of the Organization; implementing the records and documents management system and the archival of documents including institutional memory documents;Performing a variety of miscellaneous tasks, including liaising with local authorities on matters related to the status of international and local staff in the host country;Performing other related duties as assigned.

For more detailed information on the work of OSCE Mission to Montenegro, please see www.osce.org/montenegro.

Necessary Qualifications

• Citizenship of an OSCE participating State, excluding citizenship or permanent residency of the Republic of Montenegro;
• First-level university degree in public or business administration, management, finance, accounting or related field;
• A minimum of four years of progressively responsible professional experience in general administration and/or accounting, including experience at the national level, in an international organization or a field mission;
• Experience in international military or mission logistics is an asset;
• Knowledge of financial, personnel and administrative principles and concepts;
• Knowledge of procurement procedures and practices;
• Professional fluency in English; knowledge of other OSCE working languages or local languages would be an asset;
• Computer literate, including familiarity with spreadsheets, word processing and e-mail; knowledge of ERP systems such as ORACLE would be an asset;
• Excellent communication and drafting skills;
• Ability to identify and analyze problems and to take corrective action;
• Excellent physical condition;
• Possession of a valid automobile driving license and ability to drive using a manual transmission;
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Required competencies

Core values

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization's core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

Core competencies

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Monthly remuneration subject to social security deductions is about US$ 4,629 to which is added Board and Lodging Allowance (currently EUR 113 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

If you wish to apply for this position, please use the OSCE's online application link found under

https://jobs.osce.org/vacancies

.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see

https://www.osce.org/participating-states

.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see

https://jobs.osce.org/resources/document/ourcompetency

-model

.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

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