CDS Chief of Party requires an Executive Assistant to manage the Chief of Party’s office and provide an efficient and responsible administrative, organisational, and logistical service. The successful candidate will provide high level support to the Chief of Party and manage the administrative coordination and resolution of day-to-day operational processes in the office of the Chief of Party and between the Chief of Party, all CDS components and other FHI 360 projects.
JOB SUMMARY/Responsibilities
Under the supervision of the Chief of Party, the Executive Assistant will be responsible for providing administrative support and clerical services, guaranteeing that the office of the Chief of Party, all CDS components and other FHI 360 projects.
Key Responsibility Areas:
Support procurement of goods for the Chief of Party working with Procurement and Logistics Officer
Assist in the preparation of business correspondence and other communication internally and external (often using word processing, spread sheets and presentation software)
Coordinate CDS teambuilding initiatives
Undertake any other duties as assigned by the Chief of Party
QUALIFICATIONS
Minimum of 5 years’ experience in an administrative role
Completed Grade 12 (Diploma in office Admin or relevant qualification will be an advantage)
High level computer literacy in Microsoft Word, Excel, Power Point, outlook and Publisher, internet and typing
Must be fluent in English and be able to communicate effectively in at least one local language
Experience working in a non-government organisational environment
High energy, self-motivated, independent worker who is highly organized, results oriented and deadline driven
Should be in a possession of a valid South African Driver’s license
Friendly, professional mannerism in dealing with the public both face to face and telephonically
Accuracy and confidentiality
Creative and flexible approach to work, and ability to work well independently and within a team
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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