Back Business Support Assistant G5, Banjul, The Gambia

TERMS OF REFERENCE

Title of post: Business Support Assistant G5

Type of contract: Fixed Term (FT)

Unit/ division: Country Director’s Office

Duty Station Banjul, The Gambia

Duration: 12 months, with a possibility of extension.

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We are driven by our mission to fight world hunger and feed people’s dreams of a brighter

future!

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multicultural community like WFP, will continuously expose you to new ideas and

perspectives.

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CONTEXT AND OBJECTIVES OF POST

The World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. In The Gambia, WFP has been supporting the government in schools feeding since 1970. In 2012, WFP in collaboration with the government embarked on a three-year food security project called Improving Food Security through Crop Production Intensification and School Feeding Programme was launched with EU support. The main aim of the project was to increase household food security and income of participating farmers and enhance nutritional status of targeted school children. School Feeding is the largest social safety-net in The Gambia.

Continuation on building on WFP’s experience of more than 40 years in the Gambia, school feeding provides support for the establishment of a sustainable, nationally owned home-grown school feeding (HGSF) programme, where food supplied to the schools would be sourced from local smallholder farmers. This was done by reinforcing capacities at the central, regional and community levels for home grown school feeding implementation and management. It was jointly implemented with The Government building capacity for school feeding in the targeted regions, to improve enrolment and retention in early childhood development centers and the basic education cycle.

The current programme structured as the Country Strategic Plan (CSP), was developed in consultation with all major stakeholders, and started in January 2019 through to 2021, provides the following strategic shifts; (i) alignment of country portfolio to the National Social Protection Policy; (ii) increased focus on capacity strengthening and national ownership of the SMP, assisting the government to improve modalities and absorb part of the caseload, while providing management and monitoring support; (iii) an integrated resilience intervention, converging nutrition, support to smallholder farmers and resilience building activities to enhance community assets, while providing conditional transfers to those at risk during the lean season; and (iv) field-level implementation to technical capacity support to national government in early warning systems and preparedness.

WFP is currently seeking a qualified candidate to take up functions of the Business Support Assistant G5 position. The incumbent will be expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and will deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.

Under the direct supervision of the Country Director, the incumbent will undertake the following tasks;

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1. Manage the Country Directors calendar and travel.
2. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
3. Take notes for the record during various meetings held with the Country Director.
4. Draft official correspondences on behalf of the Country Director
5. Assist in managing office communications to ensure priorities and urgent matters are identified and addressed, and that consistent and quality services are delivered.
6. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
7. Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
8. Lead in the organization of meetings, events etc held by the office of the Country Director, ensuring all administrative issues are handled effectively and efficienctly.
9. Respond to standard queries and provide timely and accurate guidance.