TITLE: Awards Management Coordinator
TEAM/PROGRAMME: Awards
LOCATION: Abuja
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE: The purpose of this post is to support SCI partnership and Award Management in the planning, securing and managing of both development and humanitarian awards. The position plays a support role in managing partners, award information, shares and coordinates information across departments.
Under the direction of the Award Manager (partnership management), the Awards Coordinator will be responsible for ensuring that the SCI partnership management and programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System. This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements.
This role will work closely with Partners, Program Implementation/ Operations, PDQ and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Awards Manager (Partnership Management): The Awards Coordinator (Partnership Management) is a senior level position that works across departments (Programme Operations, Award Management, Program Development and Quality) to support the Country Office in establishing and continuously improving systems to support our partnership strategy. The Awards Coordinator (Partnership Management) also engages externally, particularly in coordinating our partnership work with Civil Society groups, representing the organization in partnership discussions and in helping to identify and pursue new partnership opportunities. S/he engages in Save the Children's global and regional partnership discussions/initiatives, contributing learning and leveraging best practices from other contexts.
Staff reporting to this post: (None)
KEY AREAS OF ACCOUNTABILITY:
Partnership Strategy:
Partnership Systems and Policies:
Establishing partnerships:
Partner program management:
Work with the grants management and legal teams, to ensure that partnership tools and financial standards meet donor requirements
Provide support to the partner organization in the project cycle management of the SCI funded program, including ensuring work plans, phased budgets, procurement plans and benchmarks are in place for each project and assist partner teams to put these in place
Convene grant opening meetings with partners when new grants are awarded, involving SCI program staff, Area Representatives and Field Manager
Assist partner management to monitor outputs against activity plans and budgets and timeframes. Assist partner to strategize ways to ensure program delivery meets targets and to support partner organizational development
Keep track of relevant technical, operational, finance, HR or grants issues and where necessary facilitate support from relevant SCI technical or operations teams to ensure continuous support and involvement at all stage of the program cycle
Facilitate the provision of technical advice by the SCI technical departments and ensure that SCI technical staff checks the quality of the work on site
Work with finance teams, to ensure the timely payment of partner instalments, review of partner reports and the close out of partner sub-grants
Organize partner review meetings on a monthly basis with representation from partner and relevant SCI operations and program staff to discuss progress, roles, responsibilities, expectations, communication between the organizations, any conflict of policies, any areas of concern and future planning.
Partnership Management and Capacity Development:
BEHAVIOURS (Values in Practice)
Accountability:
Ambition:
Collaboration:
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
Creativity:
Integrity:
QUALIFICATIONS
EXPERIENCE AND SKILLS
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Women are strongly encouraged to apply.
Save the Children does not charge a fee at any stage of the recruitment process.
This vacancy is archived.