Back Associate Director, Finance & Operations

Job Summary:

The incumbent will be responsible for assisting with financial management, including risk mitigation, general administrative processes, financial management, sub-award management, accounting, and logistics. They will ensure compliance with FHI 360 and USAID financial and accounting procedures, rules, and regulations and work with various teams to create or strengthen existing tools/dashboards for effective risk mitigation and financial planning. The Associate Director will assist in overseeing administrative procedures for projects and ensure program actions comply with USG and FHI 360 regulations, including subaward management, procurement, travel, and other administrative policies.

Key Responsibilities:

• Assist in budget development and financial reporting, monitor program expenditures, and maintain financial filing systems.
• Assist in sub-award management, monitoring, and compliance and will provide capacity development and technical support to sub-awardees to strengthen their grant management systems and ensure robust management of sub-agreements
• Conduct revenue forecasting and regular, accurate financial pipeline analyses and prepare monthly financial reports for internal analysis and tracking purposes, to be reviewed with the Director of Financial Management and Operations, Project, and other relevant FHI 360 staff members
• Review all payment requests and the appropriateness, accuracy, completeness, and proper coding of all expenditures according to FHI360 policies.
• Post transactions in the FHI360 financial accounting system.
• Work with Business Services at HQ to maintain legal status in the country (registration/renewals), meet statutory reporting requirements, and mitigate any legal risks (leases, contracts, etc.)
• Provide guidance, monitoring, and support to project team, including procurement of goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management, and maintenance of office inventory.
• Assist in liaising with internal and external auditors to review project financial management
• Work closely with the Director of Financial Management and Operations and EpiC Project Director in Malawi and Headquarters staff to monitor and ensure the project's financial health and to prepare internal and external reports and deliverables.
• Ensure that all office operational functions (\"enterprise services\") are effectively coordinated. This includes finance and accounting, administrative support, contracts and grants (C&G), and ICT functions.

  Education and Experience:

  • Master's degree in financial management, Business Administration, Finance, Accounting, or other relevant fields, or a Bachelor's or certified accounting degree with seven years of experience;
  • Certified Public Accountant (CPA) ACCA, ACA, ICAN, CIMA, CFE, or any other relevant professional certification/qualification is preferred.
  • Seven years of accounting, operations, and financial management of large-scale, international development assistance programs;
  • Five years of relevant experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting, preferably on international health projects;
  • Demonstrated experience with USG cost principles, including PEPFAR regulations, GAAP accounting rules, and grants contract management; including prime award and subaward management
  • Demonstrated experience and skills in developing and managing large budgets.
  • Demonstrated experience overseeing month-end close-out tasks, cash requests, labor, and shared cost allocation.
  • Experience developing and/or implementing finance and accounting policies, procedures, and systems;
  • Experience developing and/or implementing office administrative policies, procedures, and systems.

    Qualifications and Skills:

    • Proficiency in relevant computer applications and databases;
    • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts, and representatives from other key stakeholders such as NGOs, CSOs, and the private sector; and
    • Excellent written and oral communication skills
    • Effective client relationship management and stakeholder relationship management skills, including creating and maintaining effective working relations with sub-recipients, strategic partners, international donor agencies, and staff at various levels/offices within FHI 360
    • Demonstrated leadership qualities and effective management style, with a sensitivity to diversity, equity, and inclusion (DEI)
    • Capable of working in both direct and matrixed reporting relationships as well as accomplishing goals under broad direction in an independent manner.
    • Strong problem solving, organizational, multi-tasking, and time management skills, with the ability to work to tight deadlines

      Travel requirements

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      • 15% local travel to sub-recipients and EpiC field offices

      This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

      FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

      FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
      
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