Back Assistant, Banking

Requisition ID 32850 Office Country Armenia Office City Yerevan Division Banking Countries of Operations Contract Type Short Term Contract Length 06 months Posting End Date 22/11/2022

Purpose Purpose of Job

The Assistant provides administrative support to staff, including travel arrangements and secretarial assistance in project preparation.

Background

The Assistant provides comprehensive high quality secretarial support to staff from various teams represented in RO and also works in cooperation with service providers (travel agencies, courier companies, etc.)

Accountabilities & Responsibilities

• Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service.
• Distributions of mail, sending mail/messages ensuring the correct correspondence gets to the correct EBRD staff member.
• Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder’s schedules.
• Proof read and draft routine business correspondence for Banker’s signature, editing, photocopying, scanning and binding documents, and translation of short documents (max 1, 5-2 pages).
• Organising conference calls, video conferences, external and internal meetings;
• Travel arrangements for various business trips, including visas arrangements and preparation of ECFs and following up reimbursement process
• Assistance to Office Manager in approving payments in SAP and other systems used by the Bank.
• Providing administrative support in project preparation/ due diligence/ monitoring.
• Assist in the organisation of workshops and seminars, preparing presentations for internal and external meetings.
• Supporting organization of visiting missions.
• Ad-hoc other secretarial and administrative duties when required.
• Depending on RO may be assigned to coordinate in visa/registration issues, liaise with the MFA.

Knowledge, Skills, Experience & Qualifications

Academic Qualifications

• Higher education
• Fluent English and Armenian, with excellent written and oral communication skills

  Experience/Knowledge

  • Secretarial and administrative experience essential, experience with international organisations is an advantage.
  • Good organisational skills, proactive and flexible attitude to work essential.
  • Ability to prioritise own work and to work on own initiative.
  • Good communications skills, including pleasant and efficient telephone manner.
  • Attention to detail and eye for accuracy.
  • Ability to cope well under pressure.
  • Ability to build effective working relationships with clients and colleagues in a multicultural environment.
  • Conscientious, reliable and flexible with a professional and helpful attitude.
  • Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts.
  • Willing to work overtime as and when required, sometimes at short notice.
  • Ability to multi-task while remaining calm and professional and a capacity for hard work.
  • Excellent interpersonal manner, including tact and diplomacy.
  • Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
  • Ability to take on responsibility.
  • Excellent time-keeper.

    Technical Skills

    Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint

    AccountabiliAccountabilities & Responsibilitiesies & Responsibilities

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    What is it like to work at the EBRD?

    Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

    The EBRD environment provides you with:

    • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
    • A working culture that embraces inclusion and celebrates diversity;
    • An environment that places sustainability, equality and digital transformation at the heart of what we do.

      Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.