ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams are guided by 4 core values:
(1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us.
(2) Impact: we are committed to having the most sustainable impact on the communities and the people with whom we engage.
(3) Enterprising-spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges.
(4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy
Job Purpose
The Finance Assistant is a key member of the finance team at Area level
S/he is responsible of managing payment cycles, from the preparation of the documentation and reporting them to Antakya /Amman to controlling the compliance and budget allocation.
Under the authority of:
Functional Management:
Internal:
All Department, specifically Logistics and HR & Administration.
Area Coordinators
External:
Suppliers, Service providers & Contractors
Legal Counsel
MTA
Ensure that payments are made efficiently and in a timely manner as per ACTED internal rules and processes
Ensure that Antakya / Amman are correctly updated with all payments statues for a smooth monthly reporting
Ensure that all documentation is properly scanned and filled as per ACTED standards
1.1. Liaise and proceed with suppliers/services and HR payments when approved by the authorized ACTED staff and as per ACTED regional rules and processes;
2.1. Report payments once the payment is processed to Antakya / Amman on a daily base;
2.2. Make sure that all information sent to Antakya / Amman in term of accountancy are as per ACTED global rules and processes
2.3. Control that logistics and human resources procedures are respected
2.4. Leads the checking (i) daily to confirm not gaps/mistakes have been made while paying (ii) on a weekly base with his/her referent (iii) monthly with the Area Finance Officer and Coordination (Sub Area Coordinators). If any discrepancies, he/she will be leading the investigation and provide solution for approval to his/her manager;
2.5. Coordinate with MTA , suppliers , contractors , beneficiaries …etc. to manage and proceed with the payment process as requested from line manager and according to ACTED finance procedures **
3.1. Make sure all payment and related documentation are scanned and archived as per ACTED internal standards;
3.2. When needed, prepare and send the accountancy documentation to Antakya / Amman for review and archiving.
Skills & Experience
· University Degree
· Basic knowledge of Excel
· Previous experience In INGO – NGO in an similar position
· Ability to communicate easily in Arabic and English
· Rigorous and detail orientated
· Having Certificate/Training in business management, accounting, or administration” is preferred
· Working Knowledge of English (can read and speak enough to accomplish tasks
Key Performance Indicators
This vacancy is archived.