Background:
The mandate of the OSCE Presence in Albania is to promote democratization, the rule of law, and human rights as well as to consolidate democratic institutions in line with OSCE principles, standards and commitments.
Originally established in 1997, today, the Presence's activities range from arms control and the fight against trafficking to electoral assistance; anti-corruption initiatives; gender mainstreaming and environmental projects; human rights protection; legislative, judicial, and media reform; and the capacity-building of law enforcement officials.
Due to the increased volume in related to ongoing and emerging extra-budgetary(xB) projects, the Human Resource Office requires additional workforce in the form of a fixed-term local Administrative / Human Resources Assistant, who will support administratively, logistically and organizationally the overall supportive work of the unit, in particular with regrads to extra budgetary project support. The assignment is requested to start as soon as possible for a period of one year with a possible extension depending on the availability of the funds.
Tasks and Responsibilities:
Under the functional guidance of the Human Resources Officer of the PiA, in accordance with the regulatory framework and in coordination with the colleagues within the Unit, and where necessary within FAU, the incumbent is expected to perform the following tasks, in particular with regards to HR support for extra-budgetary projects:
Support programme departments for the Talent Acquisition (planning, sourcing, selection, onboarding) for external (SSA) and internal workforce in accordance with the regulatory framework Administrative processing of SSA life cycle: following recruitment requests, drafting SSA contracts upon receipt of Purchase Orders, registering and archiving signed SSA contracts, following up performance evaluations and checking invoices for HRO approval & processing through the Finance department. Assess, coordinate and inform about available training opportunities, if applicable for xB Mission Members, Administrative support to learning & development initiatives, where xB Mission members are involved Master, operate and maintain up to date the Organization’s and the PiA’s respective ERP system in accordance with regulations and the valid beneficial practises of the Presence. Upon request provide data analysis in the form of Charts, tables and statistics with the purpose and objective to deduct conclusions, narratives and interpretations Support the colleagues, the Unit and the department in administrative tasks: Perform different administrative, financial, and logistic duties and coordination tasks for the Chief Fund Administration in relation to extra budgetary projects Support the Human Resource Office in administrative tasks such as filing, data entry, communication and other necessary actions Keep abreast with developments and practises in the area of HR administration and management topics, with the aim to suggest possible improvements (quality- or timewise) If necessary supports the Human Resources office in all duties that may be relevant to all Mission Members, including extra budgetary Mission Members and consultants. Performs other duties as necessary and required in relation to the entire HR portfolio
Necessary Qualifications:
Secondary education, ideally within a specialisation in general administration and Human Resource
3 years of relevant work (secretarial/clerical or supportive administrative work) experience, with exposure to and acquired knowledge of administrative HR work
Experience in drafting formal written communication, such as certificates, invitations, information, letters and official mails in English and Albanian language
International/Intercultural work-environment experience (international company or international organization)
Very good level of written and spoken English and Albanian
Advanced Computer literate with good command of MS Office applications (Excel, Word, Outlook, Powerpoint), ERP work experience (e.g. SAP, ORACLE) and the ability to easily adapt to new IT applications/tools
Dealing with a high volume of work, while remaining accurate and precise. Multi-tasking and prioritizing of work tasks. Working with sensitive and confidential information while being approachable and empathic. Remaining factual, formal, impartial, objective and “evidence-based”, while showing empathy and compassion. Being aware of biases in oneself and in others emotional intelligence, emotional flexibility and emotional absorbance.
Initiative and self-motivated. Service and Quality oriented. Dedication to continuous improvement
Citizenship of or permanent residence in the Republic of Albania
Remuneration Package:
According to the fixed term OSCE salary scale, the remuneration is approximately 863.50 EURO, subject to post classification results and National Social Security deductions.
OSCE salaries are exempt from taxation. Appointments are normally made at step 1 of the applicable OSCE salary scale.
Deadly to apply is 29 August 2022. Should you have any questions, please do not hesitate to contact: recruitment-al@osce.org
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information
Issued by: OSCE Presence in Albania Requisition ID: HUM00005X Contract Type: Local Contracted Grade: G4 Job Level: General Services Job Type: Contracted Number of posts: 1 Location: OSCE Presence in Albania, Tirana Issue Date: Aug 8, 2022 Closing Date: Aug 29, 2022 Employee Status: Fixed Term Schedule: Full-time Education Level: High School Diploma / (GED) Job Field: Administration & Support Job Field: Administration & Support Target Start Date: 16 September 2022This vacancy is archived.