Administrative Clerk
( 2101243 )
Grade : G3
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : 1 year (Extension is subject to availability of funds, satisfactory performance and continuing need for the position)
Job Posting: Mar 16, 2021, 10:23:54 AM
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.
DESCRIPTION OF DUTIES
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In close coordination with the administration unit, establish and maintain records system of file movements within the office; maintain office circulation and reading files and prepare correspondences and reports related to registry activities.
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Attend to the telephone calls and screen them before transferring to the relevant person.
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Receive the visitors and screen before allowing access to the office/staff.
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Provide photocopies of material from the registry files, as requested by staff. Assist in the collection of reference and background material from registry files.
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Register and maintain chrono files for outgoing/incoming correspondences.
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Assist in collection of mail from Post Office mail box, and pigeon holes in Ministry of Foreign Affairs as well as from the office of UN Resident Coordinator Office.
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Coordinate with the security guards of the Ministry of Health for screening visitors.
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During meeting, workshops, seminars and other, to provide assistance and backup to colleagues in the office.
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Assist the Team Leader in maintaining and updating the contact database for relevant ministries, agencies diplomatic corps.
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Take charge of photocopying and fax machines and in coordination with ICT Assistant, ensure that maintaining of central telephone, fax machines as other individual phone sets are in good working order.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education.
Desirable: Experience
Essential: At least 2 years of clerical experience in an administrative/office environment.
Desirable: Relevant work experience with UN
Skills
Good knowledge of office procedures
Demonstrate skill in operating telephone switchboard
Knowledge in screening of visitors and mails
Ability to sustain good working relations with colleagues, staff and others.
WHO Competencies
Enhanced WHO Global Competency Model:
https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
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Teamwork
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Respecting and promoting individual and cultural differences
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Communication
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Knowing and managing yourself
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Producing results
Use of Language Skills
Essential: Expert knowledge of English and local language.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 15,428 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
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This vacancy notice may be used to fill other similar positions at the same grade level
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Only candidates under serious consideration will be contacted.
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A written test may be used as a form of screening.
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In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
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Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
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Staff members in other duty stations are encouraged to apply.
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For information on WHO's operations please visit: http://www.who.int.
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WHO is committed to workforce diversity.
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WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
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WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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For assessment of your application, please ensure that your profile on Stellis is updated; all experience records are entered with elaboration on tasks performed at the time. Kindly note that CV/PHFs inserted via LinkedIn are not accessible.
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