External/Internal Vacancy Announcement
No. WFP/GHA/ADMIN/May/2023
ADMINISTRATIVE ASSOCIATE
Deadline for Application: 10 days from day of publication
The Office of the UN World Food Programme (WFP) Accra invites applications from suitable candidates to fill the vacancy below.
Job Title : Administrative Associate
Duration : 1 Year Renewable
Post Grade : G6
Duty Station : Accra
JOB PURPOSE:
To coordinate and provide high quality, client-focused and value-for-money oriented administration services.
MAJOR DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Head of Finance and Administration, the Admin Associate will be responsible for the following duties.
1. Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
2. Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
3. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
4. Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
5. Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
6. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
7. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
8. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
9. Perform other related duties as required
Minimum Academic Qualifications
University Degree in Business Administration or other related fields corresponding to the advertisement. A post-secondary certificate in the related functional area is desirable with additional years of experience.
Desired Experiences for entry into the role:
A minimum of six (6) years of progressive experience in administration or other related fields.
Language: Fluency in both oral and written communication in the UN language in use at the duty station. Fluency in French will be an added advantage.
This vacancy is archived.