The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results. UNDP’s 2014-2017 Strategic Plan, focusing on 7 outcomes including strengthening institutions to progressively deliver universal access to basic services (outcome 3). The Procurement Services Unit (PSU) Bureau of Management Services (BMS) and HIV, Health and Development Group (HHD), Bureau of Policy and Programme Support (BPPS), is helping to contribute towards this outcome.
UNDP is a founding cosponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund to Fight AIDS, TB and Malaria, and a co-sponsor of several other international health partnerships. UNDP’s work on HIV, health and development, as described in the HIV, Health and Development Strategy 2016-2021: Connecting the Dots, leverages UNDP’s core strengths and mandates in human development, governance and capacity development to complement the efforts of specialist health-focused UN agencies.
UNDP supports countries in effective implementation of complex, multilateral and multi-sectoral health projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time. The UNDP’s partnership with the Global Fund is an important part of this work, facilitating access to resources for action on SDG 3 by countries that face constraints in directly receiving and managing such funding.
UNDP continues to provide high value-added services both in its Principal Recipient role, increasingly as a significant technical partner to governments and civil society organizations (CSOs) who implement Global Fund grants and beyond. UNDP’s partnership with the Global Fund is overseen by the BBPS/HHD Global Fund/Health Implementation Support Team (GF/HIST), HHD, BPPS in close coordination with PSU, BMS and business units.
The national and international health landscapes are rapidly changing: new health initiatives are emerging and bring to light pressing challenges connected with health systems strengthening including, health procurement and supply management that require a new modus operandi to optimize UNDP’s investments into global health.
UNDP manages the UN’s largest procurement operation, procuring over US $3 billion worth of goods and services each year, and ensuring that developing countries have access to life-saving medicines, emergency relief supplies and a host of other needed items. PSU provides direct support to country office and other business units worldwide to ensure transparent purchasing processes that provide UNDP with the best value for money. This is achieved through targeted training, direct assistance, and tools and systems to facilitate the procurement process. Through innovative supply chain management, PSU helps country offices and Headquarters units to keep pace with the dramatic growth in volume and complexity of procurement at UNDP.
PSU is committed to helping business units to secure the goods and services they need to empower communities and build resilient nations. PSU’s team of experienced professionals based in New York and across UNDP regions are keen to share their experience and knowledge.
Under the overall guidance and supervision of the Procurement Specialist, PSU (Copenhagen), the Administrative Associate assists in the overall management of administrative services, administers and executes processes and transactions ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality and results – oriented approach.
The Administrative Associate works in close collaboration with other units of the PSU, GF/HIST, procurement staff of Country Offices, and procurement partners to exchange information and to ensure consistent service delivery for implementation of Global Fund grants and Cost Sharing Agreements (CSAs) managed by UNDP.
Summary of Key Functions:
1. Ensures implementation of operational strategies, focusing on achievement of the following results:
2. Ensures effective administrative support, focusing on achievement of the following results:
3. Support for effective administrative and financial control in the office, focusing on achievement of the following results:
4. Knowledge building and knowledge sharing, in the COs and BUs focusing on achievement of the following results:
5. Any other tasks as required and assigned by the Procurement Specialist (Copenhagen)
Ability to make new and useful ideas work.
Ability to persuade others to follow
Ability to improve performance and satisfaction
Ability to listen, adapt, persuade and transform
Ability to get things done while exercising good judgement
Technical/Functional competencies: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations
Ability to acquire goods, services or works from an outside external source
Knowledge of strategic sourcing concepts, principles and methods, and ability to apply to strategic and/or practical situations
Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations
Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations
Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs
Ability to animate individuals and communities of contributors to participate and share
Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations
*note: a Bachelor’s degree in combination with 3 years of relevant work experience may be accepted in lieu of the 6 years relevant work experience
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Contract Duration: 1 Year with possibility for extension