Back Administrative Assistant, Tokyo, Japan

POSITION: Personnel Service Agreement (PSA) REFERENCE NO.: 2021/UNU/IAS/PSA/AA/03 LOCATION: Tokyo, Japan Timezone: UTC +9 CLOSING DATE: 2021

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About UN University

For the past four decades, UNU has been a go-to think tank for impartial research on the pressing global problems of human survival, conflict prevention, development, and welfare. With more than 400 researchers in 13 countries, UNU's work spans the full breadth of the 17 SDGs, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.

United Nations University Institute for the Advanced Study of Sustainability (UNU-IAS)

UNU-IAS is a UNU institute based at the university's headquarters in Tokyo, dedicated to advancing global efforts towards a more sustainable future. UNU-IAS serves the international community through policy relevant research and capacity development focused on sustainability, integrating its social, economic, and environmental dimensions. The activities of the institute are in three thematic areas: sustainable societies, natural capital and biodiversity, and global change and resilience. The work of UNU-IAS is directed towards priority issues for the UN system and Member States, contributing to high-level policymaking and debates to address problems of global concern. For more information please visit http://ias.unu.edu

Responsibilities

Under the overall supervision of UNU-IAS Director, and under the direct guidance and supervision of the Head of Programme and Administration of UNU-IAS, in close coordination with the Programme and Administrative Officer, and in close collaboration with UNU-IAS staff, the incumbent shall perform the following tasks:

• provide a variety of administrative support in day-to-day operations as a finance focal point for the institute
• assist in producing and analysing financial reports and closely liaise with UNU-IAS personnel in updating such reports
• assist in processing and monitoring various financial activities including payment and account management through the designated ERP system
• assist in various finance related administrative work, closely liaising with UNU Centre Administration (offices in Tokyo and Kuala Lumpur)
• maintain supporting documents and the online filing system for UNU-IAS projects
• ensure full compliance with UN Financial Rules and Regulations, UNU procedures, and the policies of UNU
• perform any other duties related to the UNU-IAS Administration as may be assigned by the UNU-IAS Director and Programme Head and Administration of UNU-IAS

Required qualifications and experience

Required qualifications and experience include:

• a bachelor's degree or equivalent qualification in business, accounting, sustainable development, environment, social sciences, or a related field
• a minimum of 5 years relevant working experience in an international setting
• demonstrated Excel skills and/or experience with productivity software; familiarity with PeopleSoft is an asset
• writing and communications skills in both Japanese and English
• familiarity with the UN system and current issues related to sustainability is an advantage
• ability to efficiently manage a variable workload
• good team player with strong interpersonal skills demonstrated by the ability to work in a multicultural environment with sensitivity and respect for diversity

Applications from suitably qualified women candidates are particularly encouraged.

UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation.

UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

Remuneration

Remuneration will be commensurate with qualifications and experience and will range from JPY 315,083 to 348,083 per month. There are no other fringe benefits.

Duration of contract

This is full-time employment on a Personnel Service Agreement (PSA) with UNU-IAS. Initial appointment will be for one (1) year with the possibility of renewal subject to satisfactory work performance, with the combined duration of appointments not exceeding six (6) years.

This is a locally recruited post; no relocation expenses or allowances apply. The successful candidate will be employed under a local contract and will not hold international civil servant status nor be a "staff member" as defined in the United Nations Staff Rules and Regulations. UNU does not sponsor a working visa for this position.

Starting date

April 2020 (negotiable).

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