Job Title: Administrative Assistant - Driver
Responsible to: Associate Admin Officer – Fleet & logistics
BASIC FUNCTION:
The incumbent of this position is responsible for providing driving service to officers of FHI 360 CO to assist them fulfil or accomplish their activities and programs and perform other administrative duties assigned by the Officers.
ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES
• Drive staff to meetings, appointments, field visits and other designated places.
• Responsible for good maintenance, registration and safety of the program vehicle as well as keeping it clean and in good running condition at all times.
• Keeps record of the vehicle log book/calendar and report to the supervisor on a weekly basis
• Always abide by the traffic rule when driving
• Report any vehicle damage and/or traffic accidents immediately to supervisor, FAM and Country Director
• Collect staff request for purchasing of office stationery
• Run office errands such as, message delivery and pickups.
• Perform other relevant duties as assigned
• Keep track of registration and safety stickers of vehicle
• Keep track of maintenance of vehicle
• Assist in photocopying, scanning, printing and typing if required.
• Open, sort and distribute incoming correspondence
• Responsible for cleaning all Areas (interior as exterior) of FHI Country office.
• Assist the office helpers in moving items, removing cobwebs and cleaning walls, as and when needed
• Assist admin officer clean/replace all light tubes and bulbs or any other fittings and furniture fixed in the office
• Any other tasks requested by the supervisor, FAM, Deputy Country Director, and Country Director
KNOWLEDGE, SKILLS AND ABILITIES:
• Good and safe driving skills
• Able to make good judgement and deal pleasantly with people
• Must have a sober habit, neat and tidy
• Good English communication skills
• Able to take initiative
MINIMUM RECRUITMENT STANDARDS:
• Have safe driving skills and experience
• Completed at least grade 12
• Have current class 6 driver’s license
• Have a recent police & Medical Clearance
LOCATION OF EMPLOYMENT:
Port Moresby, NCD
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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