Macfadden, now part of PAE, is seeking an Administrative Assistant to support the Senior Program Manager and Senior Deputies of the Humanitarian Assistance Support Contract (HASC) to the U.S. Agency for International Development, Bureau for Humanitarian Assistance (USAID/BHA). BHA leads and coordinates the U.S. Government’s humanitarian assistance efforts overseas in response to natural disasters and protracted crises. The bureau also supports early recovery efforts that restore and protect basic systems and services and invests in risk reduction programs that prevent or reduce risks associated with chronic and recurrent hazards.
EDUCATION, EXPERIENCE AND SKILLS
Education: Bachelor’s degree and one (1) year of experience.
Skills: Computer proficiency required to include strong applied knowledge MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and Google Suite (Gmail, docs, calendar), as well as email and internet applications.
Must be able to excel in a dynamic, fast-paced work environment and be able to effectively shift priorities and multi-task. The candidate must have excellent attention to detail, organizational skills and reliable. Must be motivated and committed to customer service. Strong written and oral communication skills required to interface effectively with all levels of staff.
KEY RESPONSIBILITIES
· Manage documentation preparation and take notes at key meetings.
· Coordinate information gathering for regular reports. Organizes, formats, and prepares reports in final draft for manager review.
· Maintain organizational charts, directories, listservs, and emergency contact lists.
· Support reconciliation of electronic receipts and credit card statements.
· Schedule and confirm interviews and appointments.
· Assist with meetings, conferences, and work-related events.
· Support ad-hoc administrative requests for program management team.
· Develops familiarity with Macfadden, USAID and BHA processes.
Requirements
Ability to obtain and maintain a US Government issued Secret clearance for the duration of your employment. One of the requirements for a US Government Secret clearance is US citizenship. Only applicants who currently hold an active Secret or higher-level security clearance or who are eligible to receive a Secret security clearance will be considered for this position.
Physical Requirements
While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.
This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.
PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
This vacancy is archived.