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Administrative & HR Assistant - Mozambique
Length of Time: 10 months with the possibility of extension

Location: Pemba

ORGANIZATIONAL OVERVIEW

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Cabo Delgado, Mozambique through an integrated health, WASH, and protection program focused on decreasing morbidity and mortality among the conflict-affected population.

POSITION OVERVIEW

Under the supervision of the HR and Administrative Officer, the Administrative & HR Assistant is responsible for performing general human resources and administration functions and plays a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance and timesheets tracking. The HR& Administrative will support program’s staffing needs and work closely with the HR Officer/Manager and the Finance and Admin Manager to comply with Program and Operations requirements.

KEY RESPONSIBILITIES AND DELIVERABLES

• Assists in processes forms, performance evaluations, benefits changes, separations etc.
• Conducts new employee orientation and may assist with separation process.
• With support from the HR &Admin Officer, assists with training and development programs as needed.
• Supports staff during the preparation of meetings and workshops as needed (stationery, refreshments, lunch etc.)
• Provides administrative support to staff for copying and scanning.
• Support with the mandatory trainings for all staff, employees’ files etc.
• Ensure that all forms are always available and updated.
• Ensure that Record of stationery usage for monthly orders (photocopy papers, flipcharts papers, stationery for workshops and for office...etc.)
• Maintain proper filing systems, ensuring documents are easily accessible as needed.
• Responds to staff request for administrative support as needed.
• Schedules meetings and meeting arrangements.
• Support Employees with timesheets.
• Ensure that the Guest House is always clean and arranged for staff visiting from other offices.

  DESIRED QUALIFICATIONS

  • 1-3 years of experience providing HR/Admin in an office setting and at least 1 years working in an international NGO, bank, or preferably with USG programs.
  • High School Completed.
  • Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) .
  • Prior work experience in a non-governmental organization (NGO) desirable but not required.
  • Excellent analytical and organizational skills. Ability to think critically and creatively.
  • Excellent interpersonal skills, including patience, willingness to listen and respect for colleagues.
  • Must work well individually and as part of a team.
  • Fluent in Portuguese and excellent in English.

    This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

    FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

    FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
    
    FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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