WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
WFP does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, offer, training, or any other fees). Offers of WFP employment or job openings with requests for payment of fees are fraudulent.
WFP does not concern itself with information on bank accounts. Any requests for such payment or information should be refused and reported to local law enforcement authorities for appropriate action and to WFP for its information.
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The Job holders report to a Head of Unit, Chief or Administration Officer.
At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.
The incumbent is expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.
To coordinate and provide high quality, client-focused, and value-for-money oriented administration services and provide finance, budget, and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.
Under the direct supervision of the Finance and Administration Officer of Area Office and overall supervision of the Head of Area office, the incumbent will perform the following duties:
• Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
• Support Inventory management of the Programme using corporate software, monitor assets useful lifecycle, arrange repairing and maintenance of office equipment, disposal of items completed their useful lifecycle, ensure timely update of Inventory database (GEMS);
• Ensure effective and efficient management of WFP Fleet using corporate software (FleetWave), produce statistical reports on monthly/quarterly/annual basis.
• Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
• Co-ordinate with other teams in order to ensure that all administrative services are being performed efficiently and in line with the needs of the wider team.
Facilities Management:
o Manage the AO activities in the area of facility management including activities planning, monitoring, quality control.
o Control and update the Facility Management related Budget for AO.
o Check the provision of a range of services related to facilities management and maintaining information, to contribute to the provision of a safe and comfortable working environment.
o Administering and oversee external suppliers/service providers for offices cleaning, drinking water supply, stationery suppliers, cleaning products, etc. Including performance assessment and managing of relative POs.
o Undertake research and perform basic analyses of data related to facilities management, to contribute to the provision of accurate information and effective management of resources.
o Filing of Facility Management related documents.
o Coordinate the activities related to planning, monitoring and processing Facility Management actions related to Procurement, finance, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate system and any operational issues addressed.
o Manage provision of common services for the tenants of UN Common Premises led by WFP, draft common services budgets, earmark and track expenses for common services, prepare expenditure report/s, serve as a primary contact point for queries related to common premises/services.
Administration:
o Check the provision of a range of Admin services, including light vehicle management (transport Coordination and schedules of activities) with the drivers and the use of a Humanitarian hub by FO staff), protocol related (coordination of reservations, reception of visitors, deliver of various type of correspondence) etc.
o Identify potential suppliers and follow up with the Vendor registration process to diversify the Vendors database in the province.
o Management of WFP Assets, including regular reconciliation of assets between the corporate system (GEMS) and Manual tracking sheets prepared locally, serve as focal point of the annual physical inventory count.
o Effective management of the fleet: Plan and assign the routes and schedules for Drivers, to support efficient transport-related services for clients; Ensure timely completion of logbooks; Ensure efficient vehicle use and fuel consumption, support accurate accounting of expenses. Control vehicles and Motorbikes insurance, inspection, and manifest; Ensure that all vehicles and Motorbikes maintenance are done on time and all related information is updated in FMS.
o Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.
o Small-scale procurement (Micro-Purchase Orders [MPO])
o Serve as primary focal point for Micro-purchases in Area Office. Develop precise specifications, TOR, and/or scope of work for goods/services required, float request for quotations, and conduct Quality and Quantity control of goods/services received. Prepare good receipt notes and document accordingly
o Serve as MPO Local Process Expert and support client units with micro-purchase orders (troubleshooting, training, initial compliance review, etc.)
Education: Secondary School, post-Secondary School certificate/degree in Business/Public Administration, or in any related functional area
Language: Fluency (level C) in English and Portuguese
Experience: Five (6) years or more of professional experience in the related area.
Leads by Example with Integrity
Lives WFP values and shows humanity and integrity by role modelling care for others
Drives Results and Delivers on Commitments
Delivers on commitments and adapts readily to change
Fosters Inclusive and Collaborative Teamwork
Is inclusive and collaborative, and contributes to a culture of learning and personal growth
Applies Strategic Thinking
Demonstrates commitment to gather perspectives, analyze options and risks, and propose new ways of doing things
Builds and Maintains Sustainable Partnerships
Builds and nurtures external partnerships & collaborates with partners to deliver common objectives
Type of contract: Fixed Term G6
Duration: 12 months with a possibility of renewal
Duty Station: Pemba, Cabo Delgado
Please note that this role is open to Mozambican nationals only. Please attach a copy of your national ID or national passport when applying.
Interested and qualified female candidates are requested to submit online applications through E-Recruitment.
Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.
Deadline for Application: 16th December 2022
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
This vacancy is archived.