Assist in organizing official events (workshops, seminars, meetings).
Prepare payroll for LRP, temporary staff/casual labors and ensure wages are paid on time to all workers.
ICRAF assets and maintain an accurate asset register.
Provide receptionist services including answering inquiries.
Provide procurement services including preparing request forms, collecting quotations and delivering Purchase Orders.
Assist in overseeing security arrangements of office premises. Human Resources
Assist in staff recruitment process, onboarding new staff and processing of work permit/renewal, and separation process.
Ensure that all the required enrolment documents are received and filled.
Assist in contract tracking and management for contracts. Reminding teams on contract expiry dates and ensuring that all documentation is provided and fully approved.
Assist in ensuring timely processing of all contracts i.e., Letters of Appointment, Consultancies; Temporary Contracts; Contract Renewals.
Assist to process other letters in relation to staff contracts including certificates of service, confirmation letters.
Maintaining personnel files and updating them with respective letters. provide support on employee relations activities.
Ensure that all processed contracts are scanned, and hard copies filed on staff respective files and copies shared with payroll staff and other HR staff.
Assist in the end-to-end separation process, ensuring timely processing of the relevant documents and following up for clearance and submission of all documents in a timely manner.
Assist in following up that payment remittance is shared by Finance and filed and ensure that the staff file is relocated to the exit cabinet, ready for archiving.
Assist with administration of pension, medical insurances, workman's compensation and insurance of assets.
Provide support on employee and labour relations activities.
Finance
Maintain petty cash and disburse as guided by policy on petty cash,
Assist Finance Officer in preparing financial transactions which include vouchers, Employee Expense Reports, Cash Advances and funds transfers.
Assist in maintaining proper filing system for finance records: invoices, receipts, delivery orders and contracts.
Requirements
Degree in Administration or other business-related studies.
3 years' experience in Accounting and Administration
Knowledge of accounting/finance.
Strong organizational skills and personal attributes of sense of service, responsiveness, efficiency and follow through; high energy level and the ability to perform as an effective team player.
Excellent command of written and oral English.
Excellent knowledge of Microsoft Office suite, spreadsheets and databases.
Team player
Ability to work with people of different nationalities.
Strong organizational skills and personal attributes of sense of service, responsiveness, efficiency and follow through; high energy level and the ability to perform as an effective team player
Excellent knowledge of Microsoft Office suite, spreadsheets, and databases.
Team player
Ability to work with people of different nationalities.