a. Purpose
To provide support services in implementation of the EU for Civil Protection and Disaster Risk Resilience in the Republic of Serbia Project;
b. Objective
To ensure results oriented, effective, efficient and accountable implementation of the project activities and achievement of project results.
c. Background Information
Disasters affect Serbia's economic and environmental standing, diminish the country’s development potential, pose a risk to social stability, and jeopardize EU investments. The effectiveness of the disaster risk management system relies on the adequate human, physical, and financial capacities for planning, preparation, responding, and post-disaster recovery, as well as on proper vertical and horizontal coordination between all the relevant institutions.
2019 Global Crisis Severity Index with an average score of 3.5 places Serbia in the group of medium-risk and rather stable countries. Although the applied INFORM methodology assesses Serbian vulnerability as moderately low, it still recognizes institutional and governance shortcomings (scored with 5.2) and DRR (5.7) as having undermining impact on the overall coping capacity. The critical problem of the Serbian Disaster Risk Reduction and Emergency Management System is the fragmentation of the institutional framework, procedures, and insufficient capacities at the central and local level for adequate prevention, preparation, and response to disaster risk needs of the communities and population.
To support national authorities in addressing above mention challenges, the EU Delegation to the Republic of Serbia entrusted UNDP with implementation of the EU for Civil Protection and Disaster Risk Resilience Programme. Realization of the Programme, designed to reduce vulnerability to disasters and increase the country’s resilience to climate change and to put in place the capacities for emergency management and disaster risk resilience, shall take place in the period March 2020 – March 2024.
The Project is expected to deliver following results:
- Sector for Emergency Management central building including the Republic Information Centre equipped;
- Firefighting equipment and vehicles procured, delivered and used by the beneficiary;
- Emergency medical vehicles procured, delivered and used by the final beneficiary;
- Decontamination vehicles procured, delivered and used by the final beneficiary;
- Protective uniforms sets delivered to medical teams;
- Central platform for real-time acquisition, processing, distribution of data from microcontroller stations developed, delivered and in use by the beneficiary;
- Transport operations supported;
- Supplies purchase as emergency management measure;
- Education Centre reconstructed;
- Education Centre supplied with furniture and equipment;
- Municipal servants and civil protection commissioners trained;
- Civil protection units equipped;
- Highly experienced MRSS staff trained;
- Number of trained floods’ rescuers;
- Delivered mobile dams;
- Equipment and vehicles for Mountain rescue service of Serbia purchased, delivered and used by beneficiaries;
- Disaster Risk Register established and functional;
- The most relevant awareness raising thematic areas identified and supported.
Measurable outputs of the work assignment
Provide support to Project Manager and Project Coordinator in reporting and monitoring requirements:
- Coordinates and compile data from project team and external parties;
- Provides inputs and assist in compilation of project reports and knowledge products;
- Maintain Project monitoring tools: Calendar of Events, Electronic Filing System;
- Perform on the spot checks and monitor handovers;
Provide support to Project Manager and Communication and Visibility Specialist in realization of visibility events and outreach activities:
- Assist in implementation of communication action plan;
- Assist in generating written content for communication materials;
- Assist in maintaining UNDP and EU info center websites and social network accounts;
- Monitor visibility of the action in the field and compliance with donor’ branding and visibility requirements;
- Assist in leasing with vendors to coordinate work and facilitate timely delivery of expected outputs;
- Assist in organization of project events;
Provide support to the Project Manager in timely and effective implementation administrative and logistic requirements:
- Draft correspondence on project issues, as required;
- Assist team members, beneficiary institutions, consultants on travel and logistics matters;
- Manage low-value (micro purchasing) procurement processes;
- Perform e-requisitions and non-PO vouchers related operation in ATLAS IT system;
- Provide administrative support in issuance of individual contracts;
- Establish and maintain filing system, incoming and outgoing correspondence;
- Ensure full administrative compliance with regulations and policies of UNDP;
- Perform other tasks/duties as assigned by Project Manager and Project Coordinator.
Performance Indicators for evaluation of results
- Project documentation timely prepared;
- Project, finance and personnel records/files regularly updated and maintained;
- Effective support in travel and logistics provided to team members and consultants;
- Assistance in preparation of project’s annual and quarterly reports provided, data compiled;
- Efficient accounting and administrative support provided;
- Project related correspondence prepared;
- Efficient support to organization of meetings provided, information compiled, and minutes of meetings taken and distributed;
- Visibility events organized, media content prepared and media reports compiled.
- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Promotes the vision, mission and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favoritism;
- Excellent analytical and organizational skills;
- Demonstrates substantial experience in gender equality;
- Good organizational and time management skills;
- Focuses on impact and result for the client and responds positively to critical feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Builds strong relationships with partners and colleagues;
- Excellent information technology skills, including word processing, database applications, presentation software, and internet;
- Compliance with UNDP rules, regulations and policies of financial activities ensured.
Education:
University degree (BA level) required;
Experience:
- 3 years of experience in communication and project support functions;
- Experience in the usage of computers and office software packages (MS Word, Excel) and knowledge of spreadsheet and database packages;
- Experience in handling of web-based management systems.
The following specific experiences will be considered an advantage:
- Familiarity with UNDP ERP Software (ATLAS),
- Knowledge of UNDP rules and procedures,
- Experience in implementation of project under EU-UNDP contractual requirements;
Language Requirements:
Excellent knowledge of written and spoken Serbian and English.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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Contract Duration: 12 months with possibility of extension